Week 31: Stationery

Do these things this week
Meet with the videographer
Sign videographer contract
Compile your guests' addresses
Schedule consultation with stationer for next week
Browse save-the-dates

It doesn’t matter if you’re doing DIY or top of the line, chances are you’re going to get your hands on more than a few pieces of paper before your wedding day. Typically when it comes to announcing your engagement and throwing a wedding, you’ll use at least a few of the below items, depending on the size and style of your wedding and your individual needs:

  • Save the dates to announce your wedding and share your engagement photos
  • Invitations with full details as to when and where your wedding will take place and information as to how your guests can RSVP
  • Programs listing the basic order of events as well as the names of immediate family, the wedding party, the officiant, and readers
  • Escort or place cards to tell guests which table they’re assigned to.
  • Table numbers or names to identify the tables your guests are sitting at
  • Menus listing food items that will be served and / or the caterer’s information
  • Signage for the bride’s and groom’s seats, the bar or dessert table, the photo booth, etc.
  • A guest book or print for guests to sign and share well-wishes
  • Thank you cards for bridal shower gifts, acts of generosity, and wedding gifts.

You don’t have to pick all of these out right now, just decide if you want to use matching pieces or mix and match as you go along, if you want to go through a stationer or online supplier, and if you want to DIY any of the above or use free printables where you can (we like Wedding Chicks for that). If you want to go through a stationer, make an appointment to meet with him or her to discuss your needs.


When meeting with your videographer, Leslee Leaming of Leslee Leaming Films suggests that you start with talking about yourselves. “At our first meeting, I want to learn all about you and your fiancé. I want to hear about how you met, how he proposed, and what you love about each other.” After that, you’ll talk about your vision for your wedding day. “I also want to learn about your wedding plans and your other vendors. Then I will ask you to tell me what you love about the wedding films you’ve seen online. What about your wedding day do you want to be able to show your children someday? In the months leading up to the big day, you and I will stay in touch regarding details and wedding day timeline.”


When you’ve found a videographer who understands your wedding day vision and the moments you want to capture, arrange to sign a contract. Review the contract for the information below before signing:

  • Who: name and contact info (your’s and their’s)
  • What: services they’ll be providing
  • Where: the location of your events
  • When: dates and times of service
  • How much: cost per service, including set-up and clean-up fees
  • Receipt: the deposit paid, the balance due and due dates
  • Uh oh: cancellation policies and emergencies

Once you and your videographer have signed the contract, file it with the rest of your vendor contracts and update your budget to reflect the deposit paid and any balances due.