Week 26: Wedding Travel + Accomodations


Do these things this week
Research hotels for guests and ask about reduced rates
Sign reduced rate agreement with hotel and add hotel info to your website
Discuss honeymoon and begin browsing honeymoon location and deals
Contact travel agent if applicable
Set up appointments with your top 2 floral designers for the week after next

YOUR GUESTS’ ACCOMMODATIONS

If you have guests coming from out of town, use this week to start identifying a handful of hotels that are near your wedding venue. Then narrow this list down to two hotels at different price points to call and arrange for reduced rates for your guests.

Setting up the reduced rates with hotel hospitality managers is usually an easy process. You’ll call and give the hotel your wedding date details and a general idea of how many rooms you may need. It doesn’t have to be exact – don’t worry about filling every room. The manager will quote you a discounted rate and will send a simple contract for the two of you to sign.

As soon as it’s official, you’ll receive a special code or URL that your guests can use when booking their rooms. Spread the word with your wedding party and close family, and post the details on your wedding website.

If you’re still working through tasks from previous weeks, see if a friend or family member can help with this. Then treat them to a beer, a dinner date, or a strong high five for taking something off of your plate.

Most venues can recommend nearby hotels, or you can search Kayak, Orbitz, and other travel sites for nearby accommodations.

GETTING YOUR GUESTS FROM A TO B

If you have a lot of guests flying in from out of town, you might also want to book transportation to help them get from their hotel to the wedding venue and back again. Whether you’re thinking party bus or limo, start looking into local transportation companies and comparing rates. When you find one that works for you, sign the contract and let your guests know through word of mouth and your wedding website.

DREAMING UP THE HONEYMOON

The honeymoon is your self-congrats and sigh of relief after your big day. Start by browsing honeymoon locations and narrowing down a few ideas as to where you’d like to go.

If you’re honeymooning on a budget consider setting up a honeymoon registry, so that your guests can contribute to specific aspects of your time away, like your flight, meals, hotel or accommodations. (We share a few good ones here.)

Keep an eye on out for travel deals and packages on discount travel websites – especially since some hot destinations are extra affordable in the “off-season” (like the Florida Keys in summer or Alaska in January if you’re brave enough to do it). If you’re not sure where to start, check out some of the websites below:

If you can’t afford to honeymoon after the wedding, take a few days off to unplug (literally) and spend time alone at home. Resist the temptation to connect with your social circle too much in this time, and let it be a relaxing few days just for the two of you. At heart, the honeymoon is a time for you and your new spouse to start your marriage by letting go of everything else for a few days and focusing on each other. Have some fun!

HELP WITH THE HONEYMOON

Don’t be afraid to ask for help planning your honeymoon. A good travel agent can save you money above and beyond online deals to plan the perfect vacation and can help track down the perfect hotel plus the rental car, reservations, travel insurance, and anything else you’ll need.